Before we get to today’s email challenge, let’s quickly recap what we’ve done so far:
The reason we started this email challenge was to help you cut your email time in half. You’re well on your way doing that.
Now let’s move on to today’s challenge.
One reality we have to face is that email is here to stay. Several research reports show that we’ll have to deal with even more email in the future. That’s why it’s so important that we get a grip on our email inboxes today before things get worse.
I had a conversation with my mom about this the other day. Over dinner at a sushi restaurant, we got on the topic of all the things that are inevitable in life.
“Thanh, what sort of things do you think are inevitable?”
I said, “death and taxes.”
“What about you, mom?”
I spit out my miso soup. I couldn’t hide my laughter.
“If you don’t take care of your health now, it’ll only get worse.”
At the same time, there was a lot of wisdom in there too. It reminded me of the book 30 Lessons For Living – one of my favorite books of 2014. It’s about life lessons elderly people wished younger people knew. One of them was to take care of your health as much as possible while you’re young. It’ll help you age gracefully without illnesses, aching pains and expensive medical bills.
Email is like that too. We’ll get more and more emails so it’s best we take matters in our own hands now before we lose even more time – the only commodity we cannot renew.
If we don’t get a grip on email now, we’ll end up paying for it later.
And if we have to deal with email, we might as well deal with it in the most efficient way so that we use our precious time for other more important things like:
- Taking your kids to school and seeing them grow up
- Go on a vacation and enjoy life without any form of stress
- Take an afternoon off and do whatever you want
Today’s challenge is about giving you a quick tactic to save time on email.
Email Challenge Day 4: Write 5 Email Templates
Your challenge for today is to write 5 email templates.
After working with hundreds of clients, we have noticed that most people write the same kinds of emails over and over again.
You do this too. Just think of the last 5 emails you wrote. Chances are you can re-use one email that you wrote.
Imagine how much time you could save with this.
That’s why for today let’s write 5 templates that you can re-use every day. This simple tactic alone has given our clients easily over 30 minutes of newfound time in a day.
Here’s how you can get started:
1. Go to your Sent email folder and look at your last 20 emails.
2. Look for patterns in your emails. Do you notice subject lines you repeat? Do you notice one-liners you always use? Do you notice URLs or resources you always mention?
3. Now write a template for this that you can re-use.
4. Store this template in a text file on your desktop that you will use every day.
See if you can get 5 templates. These could be URLs, subject lines, one-liners or whole paragraphs.
Note: if you’ve followed us for a while, you know we would recommend you use a tool such as TextExpander (Mac/Windows). This tool allows you to type abbreviations and keywords to trigger words appearing on a screen. If you ever considered it, now is the time to use it. We have a whole tutorial on it here.
Let us know in the comments when you’ve written your 5 templates. Are you starting to see how much time you could be saving?
See you tomorrow for the last day of this email challenge.
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