Welcome back! How is the challenge so far? We are nearly at the end and we want to check if you were able to:
- archive old messages
- process your email for a maximum 30 minutes
- unsubscribe from annoying newsletters
In case you missed some days, it’s okay. You still have today and tomorrow to catch up!
Challenge #4: Set up a filter to remove unimportant emails
By now you are well on your way to Escaping Your Email. You’re learning the system and building the muscle needed to process your email with ninja-like efficiency.
You’ve also invested some time protecting your inbox from useless emails through unsubscribing and setting up your rollup.
In today’s challenge, we’re going to take the inbox protection a step further. We will show you how you to reduce the amount of email that needs to be processed by setting up email filters.
How to set up your filters
For Mac users, one of the easiest ways to do this is to set up “smart mailboxes.” These smart mailboxes are a feature that automatically filter your email based on specific rules. In Apple Mail, this is a snap to do:
- Go to Mailbox –> New Smart Mailbox
- Name your new Smart Mailbox (i.e. Receipts)
- Fill out the criteria (i.e. Messages that contain the word “receipt”)
Now whenever an email comes into your inbox, Apple Mail will scan the contents for the word “receipt.” If the word is found, the filter will put the message into your new Smart Mailbox.
Pretty cool, huh?
Setting up filters is going to be a little bit different for each email client, but the basic idea is that you can set up automation that will take specified actions on specific emails that meet the criteria. Even adding one or two basic filters will help you keep your inbox clean and shiny.
To show you how setting up filters looks in Outlook, Apple Mail, and Gmail, here is a sneak peak from the new email course we’re releasing next month. In this video, you will see all the benefits (and limitations) of email filters so you can save hours auto-archiving unimportant emails or reduce the temptation to “just check” your inbox with VIP notification filters.
Create one email filter in your email client of choice. We have a list of our top 10 filters right here. The filters will look a little bit different depending on the app, but it’s usually pretty straightforward. Email us at [email protected] if you need any help.
More Email Tips
If you want more tips and hacks for dealing with email, make sure you subscribe for updates on the Escape Your Email. We have an email system that allows you to spend only 30 minutes a day on email. Sign up here and we’ll let you know when it’s available.
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