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Friday Reviews

By | 8 comments

It’s Friday! Time for my Friday Reviews.

The end of the week is always a good time to do your reviews, and get things clear for upcoming week.

One of the main problems with the ever-popular GTD, is that it is sorely lacking in the reviews department. Most people I know simply just don’t do reviews at all, or pile them up until they get out of hand.

I’ve tried a couple of different ways of doing reviews, and this is the one I like the best: setting aside 2 hours every Friday to get everything to Zero.

As such:

  1. Clear ALL my email – personal, work, Asian Efficiency. Nothing is to be left in any inboxes. Spam is to be sorted and cleared out.
  2. Clearing my post-it notes. These can be physical notes or digital notes via the Stickies app on Mac. Both are typed into my OmniFocus Inbox.
  3. Clear my OmniFocus Inbox. I use one consolidated inbox. It goes to Zero every Friday.
  4. Clear my physical inbox. This usually means scanning bills, receipts, documents etc, then sending them to DevonThink.
  5. Clear my DevonThink inbox. This means filing away in appropriate folders/groups.

Why once every Friday? I’ve tried before to go through this process every day, but found I would often skip days or be too busy to get it done. Plus, batching everything together tends to make the whole process more efficient.

Some people may ask what about urgent tasks – typically, if something is really, truly urgent and can’t be postponed until Friday for clearance, it will naturally make its way into my daily workflow anyway.

Action Item: Book out 2 hours every Friday afternoon to clear your inboxes to Zero (bonus: it’s an excuse to do something easy for the last couple of hours of work!)

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8 Comments

Posted by Melissa  | March 26, 2017 at 12:45PM | Reply

Are there any apps out there to help with the weekly review process?

Posted by Peter Phua  | August 15, 2013 at 2:29PM | Reply

This is a really good habit – I’m going to start implementing this now. Sometimes I find that I lose track of the “big picture” and my focus shifts to minute tasks.

Great content as always, AE team!

Posted by Wilson  | August 9, 2013 at 9:16PM | Reply

I’m with Craig. I love doing it on Friday afternoon. I’d like my weekend clear so that I can enjoy it without the dark cloud of the weekly review looming at the end on Sunday night.

The Friday review for me is to review my previous week and next week on the calendar and start setting Big Rocks for the next week. I’ll also use OmniFocus to make certain projects active and put some projects back into Someday/Maybe (This is the “On Hold” status in OmniFocus).

I do mini daily reviews with OmniFocus. In the morning, I check to see what projects needs to be reviewed, tweak it if needed, and mark it as reviewed until the next review interval. This helps me to break down the weekly review into smaller bite-sized chunks.

My monthly review consists of a deeper review of all my projects and determine which projects needs to be completely dropped or delegated to someone else.

Posted by Mark pearsOn  | March 26, 2012 at 4:01PM | Reply

Is there a big difference between your daily, Friday and weekly reviews?

Posted by Aaron Lynn  | March 28, 2012 at 1:03AM

I treat my Friday reviews as my weekly review.

On a daily basis, I mostly just review outcomes completed for the day.

Posted by Craig  | March 23, 2012 at 3:37AM | Reply

I like this post and try and do similar things on Friday. If I don’t, my weekend is not as enjoyable and Sunday night is then hard to sleep since I know I’ve got a ton of stuff to get through from the previous week. I do this on a daily basis to and get set up for the next day by clearing things off my plate that I can so I can hit the ground running (rather than just hitting the ground). Thanks for the post

Posted by David  | March 9, 2012 at 10:40AM | Reply

Nice. I appreciate that there’s a time estimate with your experience of how long this step of the process takes. I was just talking to my friend on doing a weekly review yesterday and received this link from him today, a weekly review form from David Allen GTD.

http://f.cl.ly/items/2K2F2Z241i0B0t3N1z1F/Weekly%20Review.pdf

Posted by Thanh Pham  | March 10, 2012 at 12:19PM

Wow that’s a really extensive list. Thanks for sharing that!

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