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Managing Tasks and To-Do Lists

Here’s how to manage tasks and to-do lists using everything from sophisticated software like OmniFocus to the basics like pen and paper.

Quick Capture, Part 3: Drafts

Task Management
Quick Capture on iOS with Drafts

Last week, I showed you how to quick capture on your Mac using nvALT. In part 3 of this series on quick capture, I want to show you how to quick capture on your iOS device using Drafts.

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To-Do List 101

Task Management
To-do list 101

Writing and using an effective to-do list is one of those skills they don’t teach you in school. To-dos are often perceived as such a basic concept, that no explanation beyond, “Write stuff down and check it off when it’s finished” is deemed necessary. I take a different stance. I believe there is more nuance […]

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A Primer to Quick Capturing for GTD – Part 1 of 4

Task Management
A Primer to Quick Capturing

Every great work of art, revolutionary product, or new technology started with somebody’s good idea. Everything starts with an idea. The problem is that many times we give ourselves too much credit and trust our brains to recall these ideas at will (which they weren’t designed to do) instead of writing them down and “capturing” them […]

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The Differences Between OmniFocus 1 and OmniFocus 2 for Mac

Task Management
Going from OmniFocus 1 to OmniFocus 2

As you might have heard, OmniFocus 2 for the Mac has recently shipped. You can read the official announcement here. We’ve been flooded with emails and tweets from OmniFocus Premium Posts customers whether they should upgrade or not. So I decided to make a video to show you what the key differences are between OmniFocus1 and […]

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How to Use Location-based Contexts in OmniFocus 2 for iPhone (Screencast)

Task Management
How to Use Location-based Contexts in OmniFocus 2 for iPhone (Screencast)

Location-based notifications are great for instantly bringing all your relevant location-based tasks to the top of your OmniFocus task list. In this post, I’m going to show you how to leverage location-based notifications to easily filter appropriate tasks based on context in OmniFocus 2 for iPhone.

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Paperless 101: Handling Physical Items

Task Management
Paperless 101

Let’s talk about handling physical mail and items. As of time-of-writing, this is still a fact of life. Yes, snail mail is slowly disappearing, but the fact that we still check our mailboxes every week means we still need a good process for handling physical items.

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How do I get OmniFocus to remind me of my daily rituals when my schedule is always different?

Task Management
Let OmniFocus help you remind you of stuff

One of the underutilized features of OmniFocus is that you can manipulate and automate a lot of the dates assigned to tasks. Most other task managers don’t have this feature. For example, if I know that I need to take the trash out every Monday morning, I can set that in OmniFocus with just one […]

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