One of our OmniFocus Premium Posts customers recently wrote in:
Apart from using contexts, do you have any recommendations for ordering my tasks in the order I want to set to do them?
He went on to describe how his current solution was to copy his tasks for today into a list in Evernote, order them in Evernote and then mark them as complete in there, before checking them off in OmniFocus later on in the day. He felt that this was doubling up his work because of needing to copy-paste in and out of OmniFocus. He also didn’t want to use something like the ABC Method (which we discuss in OmniFocus Premium Posts) because its inflexibility.
Now personally, I don’t have a problem with pulling tasks out of OmniFocus and into Evernote – in fact, I do that every single day. I pull tasks from both OmniFocus and Asana (our project management system) into my own list in Evernote and order it the way I want to. But then again, I also happen to use a hybrid Agile Results system that allows for that flexibility and where the central focus of the system is in entries in Evernote, not in OmniFocus.
Thanh came up with a much cleaner solution, it’s one we discuss in great detail in OmniFocus Premium Posts: create a custom perspective defined by flags.
So what you do is first enable your View Bar by going to View > Show View Bar.
And then go through your setup, and flag anything that needs to be worked on today.
Then select your Library (or your Work/Personal folder) and click on Focus. You then want to set your Status Filter to Flagged.
Go to Perspectives > Save Window As > New Perspective.
And now within this perspective, you can use keyboard shortcuts or drag-and-drop to order your tasks in whatever order you like (within projects/contexts). Note that you can do this in either Project or Context view, depending on what you prefer.
Now if you need really granular ordering, outside of contexts and projects, you can just create a single-action list called “Today” and drag and drop your tasks for today in there, then order them to your heart’s desire.
And… that’s all there is to it.
If you want more solutions and simple ways to use OmniFocus like this, be sure to grab OmniFocus Premium Posts.
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