Recently one of our OmniFocus Premium Posts customers emailed us a with a question:
Do you know whether there is a way to check what I have accomplished everyday in OmniFocus (e.g. today I did those six items and yesterday I did such and such)? Before the day starts you know you are going to accomplish flagged items, but isn’t it nice that at the end of the day you can see what you actually achieved that day?
Lu D, UK
By default, OmniFocus comes with a perspective called “Completed” that shows everything you’ve ticked off. The problem with that perspective is that it shows everything you’ve ever finished since you’ve used OmniFocus and in project order. Also, because it’s project-based it won’t work on the iOS version of OmniFocus.
That’s not very practical if you just want to see what you did today or yesterday. Fortunately, there’s an easy fix for this.
Your New Completed Perspective
I’ll show you how can create a perspective that will show you how you can see all the tasks you’ve completed today, yesterday, and within the last week and month.
For a moment I’m assuming you’re on the desktop version. If you’re on iOS, you can’t directly do this but there is a workaround for it. See my notes at the bottom.
On the desktop:
- Go to View > Columns > Completion date. Make sure there is a checkbox next to Completion Date.
- Go to Context mode (click on Contexts or press CMD+2).
- Make sure you can see the Filters bar (View > Show View Bar or press SHIFT+CMD+V).
- Set these filters:
- Context Filter = Remaining
- Grouping = Completed
- Sorting = Completed
- Availability Filter = Completed
- Status Filter = Any Status
- Estimated Time Filter = Any Duration
- Go to Perspectives > Window As > New Perspective.
- Name it “Finished” (or whatever you want to call it).
Here’s a screenshot of what that looks like (with the AE theme that’s included in OmniFocus Premium Posts):
This perspective will sync perfectly fine to iOS. Here’s a screenshot of what that looks like on the iPhone and iPad:
It’s actually kind of nicer to look at on the iPad and iPhone because it will show you what you’ve done for each day whereas the desktop version shows you today, yesterday or within the last week.
A Note for iOS-Only Users
If you are someone who just uses OmniFocus on iOS (iPad and/or iPhone) you can’t recreate this perspective. You can’t set any filters and make custom perspectives on iOS. You would need a desktop version for that.
However, if you REALLY want this perspective there is a way to get it. You will need a Mac – preferably your own or borrow someone else’s Mac for 30m – and a trial version of OmniFocus on the desktop.
Here are the broad strokes to get it done:
You can download a free trial of OmniFocus on the official Omni Group website. Once you have it installed, make sure to setup your sync with Omni Sync (go to Preferences > Sync) and have the Mac version synced up with the data you have on iOS.
Once that’s done, then follow the steps of above to create the perspective. Now sync everything and now it should show up on your iPhone/iPad!
Of course, I recommend to buy a license of the desktop version too. While you’re at it, get OmniFocus Premium Posts to make sure you’re setting it up the right way and use our fool-proof system to manage your day-to-day.
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