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Day 2 of Personal Automation Challenge

By | 324 comments

Welcome back to day two of the Automation Challenge. Yesterday’s challenge was pretty simple, right? We hope that the video inspired and motivated you on what automation can do for you.

In today’s challenge, we’re going to implement something really simple from the video.

Every day, you deal with files, folders, and documents. Sometimes it can be frustrating to find what you need on your computer and waste time digging through folders before you find what you’re looking for (or saving a file in the right location).

Let’s fix that with a simple trick.

Challenge of Day 2

Today you’re going to implement a “Quick Access” sidebar. As you’ve seen in the video in yesterday’s challenge, having easy access to folders and files you use frequently can be convenient. That’s what you’ll do today. Here’s the video again for your convenience.

Mac users: start at [0:55] (Mac Automation)
Windows users: start at [12:48] (Windows Automation)

Watch that segment again and implement it today. This shouldn’t take more than 5 minutes (4 minutes to watch the video segment and one minute to implement it.)

Challenge for Mac users:

  1. Drag one folder to your Finder’s sidebar so you now have quick access to it.
  2. Create a new “Smart Folder” for PDF files (can be any) and add it to your Finder’s sidebar.
  3. Comment below that you did it!

Challenge for Windows users:

  1. Drag one folder to your File Explorer sidebar so you now have quick access to it.
  2. Create a new “Saved Search” for something you frequently need to find and access, i.e. PDF files.
  3. Comment below that you did it!

If you use both operating systems, just pick one.

Let us know in the comments that you’ve done it! It’s important to do this to be eligible to win one of the prizes (Oura Ring, AirPods and Atomic Habits). See you tomorrow!

Update: Day 3 is now live.

Discover the 1 Lifehack of Highly Successful People

This one lifehack led to the biggest breakthrough of my career. People like Steve Jobs and Oprah have used it to catapult their success, and now you can too.


Posted by Alexander Peter Gray  | September 16, 2019 at 11:40PM | Reply


Posted by Liz Mac  | September 9, 2019 at 2:25PM | Reply

I just found your videos in my junk mail so I am a little behind but better late than never! Done!

Posted by Andrew Guirguis  | September 8, 2019 at 11:13PM | Reply


Posted by Kamil Skrok  | September 8, 2019 at 7:20AM | Reply

It was hard for me to do it, as I was on holidays, but did it!

Posted by Liz Rolle  | September 6, 2019 at 3:46PM | Reply

Put my 3 most-used folders in my sidebar: 2 different jobs I work on regularly and a folder called ‘Productivity’ that has a LOT of content in it. I’ve often thought about doing this, but never took the time to just get it done. Thanks for the push.

Posted by Sharon  | September 5, 2019 at 3:30PM | Reply

Done. Thanks for the examples!

Posted by Daniel  | September 4, 2019 at 1:24PM | Reply

Simple yet powerful features. Done!

Posted by Katie  | September 4, 2019 at 3:36AM | Reply

I’m not sure why I didn’t do this before!

I’ve added a number of folders that I use on a daily basis for current work projects. These folders are across various databases (DropBox, QRISCloud, etc), so creating shortcuts on the sidebar for those folders makes SO much sense and I can’t believe I didn’t think of it before!!

I can’t think of a current need for smart folders right now, but if I do think of one, I’ll be sure to set one up!

Posted by Kyoungjin Park  | September 3, 2019 at 5:00PM | Reply

I just did it! :)

Posted by Travis  | September 3, 2019 at 4:32PM | Reply

Did it – Thanks!

Posted by Keith  | September 3, 2019 at 8:27AM | Reply


Posted by Deborah  | September 3, 2019 at 8:10AM | Reply

I use quick access sidebar and saved searches all the time
I tend to hoard years of files – I find smart folders very useful for grouping docs by categories types or dates (e.g. by year or if I’m looking for something from a particular timeframe…

Posted by Carolyn  | September 3, 2019 at 7:52AM | Reply

Done! thank you!

Posted by Terry Liu  | September 2, 2019 at 11:16AM | Reply

This was a really good tip. I have a temporary files that I keep in a directory each year. So these are things that I don’t think I’ll need in a week or two or maybe 1 month. I create files in what I call my deletable file 2019. Any file that doesn’t seem I’ll need in the future I file it there. I use it often and always had to click 3 times before I get to it. Now just once. Awesome.
The search feature was not as interesting. I don’t do a lot of searches, but I did try it just to know how it was done.
This is my first time doing a challenge online and it really motivates you to try one thing a day.

Posted by Mary  | September 1, 2019 at 6:38PM | Reply

I heavily use the quick access but not saved searches. I’m excited for for the timing of this 5 day challenge. I start a new position on Tuesday. Prior to me leaving my previous position, I scheduled time on all my co-workers computers to implement many tools which are covered here. My quick access folders, many outlook rules and quick steps. Hopefully I helped them with the transition while I move into another role. I actually didn’t know how much I was already doing.

Posted by josh  | September 1, 2019 at 2:47PM | Reply

I created favorite folders for several of my work folders and personal folders so I could get to them easily. Then I made a smart folder so I could get to all work receipts (pdfs) easily.

Posted by James  | September 1, 2019 at 7:28AM | Reply

Done (on day 1)

Posted by Pamela Cummings Fitch  | August 31, 2019 at 7:13PM | Reply

Whew! Got it done!

Posted by Melch Chun  | August 31, 2019 at 2:11PM | Reply

I’ve got some frequently used folders on the sidebar, but as a keyboard junkie, I usually just type folder names into Alfred and rarely click on folders. I also tried a smart folder that I think I’ll get more usage out of, probably once a quarter.

Posted by James  | August 31, 2019 at 8:22AM | Reply

I actually did it on day 1 while watching the video! So cool!

Posted by Paul  | August 31, 2019 at 4:54AM | Reply

Oh, already did it “yesterday”! Must be more Asian Efficient than I thought! :)

Posted by Andy Cochrane  | August 31, 2019 at 3:01AM | Reply

Actually looking forward to implementing this when I’m back at work tomorrow.

Posted by Christina  | August 31, 2019 at 12:15AM | Reply

I already use the shortcut for files in file explorer. Thinking of many more ways to use it.

Posted by Christina  | August 31, 2019 at 12:13AM | Reply

My work PC is locked from me adding any shortcut keys. Good video

Posted by Christina  | August 31, 2019 at 12:12AM | Reply

My work PC is locked from me adding any shortcut keys. Bummer. I am back to using my iPhone and iPad. Love the automations!

Posted by Julie Bestry  | August 31, 2019 at 12:12AM | Reply

I’m just catching up after a long week, but I got a kick out of learning what smart folders actually DO after what seems like a (mac) lifetime of never realizing that they were really saved searches. I made two sidebar folders for current writing and research projects, and I created a smart search folder for keyword for which I constantly search. Yay!

Sadly (long story), I don’t yet have Quick Actions (as software I use all the time isn’t compatible with Mojave (upward), so I can’t practice that yet, but it’s good to know.

Posted by Andrew  | August 30, 2019 at 10:45PM | Reply

completed previously

Posted by vicki G  | August 30, 2019 at 6:34PM | Reply

Done, and done! Although, I will say that the app Search Everything searches way quicker than Windows File Explorer – at least for the initial search!

Posted by Linda  | August 30, 2019 at 6:15PM | Reply

Done! :-)

Posted by Jason  | August 30, 2019 at 4:33PM | Reply


Posted by Michael  | August 30, 2019 at 4:18PM | Reply

All new to me. Got it done.

Posted by Donna  | August 30, 2019 at 1:03PM | Reply

I’ve been organizing my folders in the sidebar for years. This is one trick that I always have my clients set up right away!

Posted by Mark Bologna  | August 30, 2019 at 12:01PM | Reply

Really like the quick access feature on Mac!

Posted by Will  | August 30, 2019 at 9:25AM | Reply


Posted by Alexander Nielsen  | August 30, 2019 at 4:49AM | Reply

Done! Thanks for the tip!

Posted by Markus  | August 30, 2019 at 4:19AM | Reply

Done and it works! :-)

Posted by Joan Bell  | August 29, 2019 at 11:39PM | Reply

Done and dusted, with thanks..

Posted by Rose Boon  | August 29, 2019 at 10:06PM | Reply

I am learning so much and it’s so easy. I will also say, very helpful. I completed all the challenges. I just now figured out how to comment. DUH!

Posted by BA  | August 29, 2019 at 8:22PM | Reply

Did it.

Posted by Brandi Lyons  | August 29, 2019 at 5:39PM | Reply

Done, very helpful

Posted by Dennis  | August 29, 2019 at 4:59PM | Reply

I did it took time because of different naming in Windows 7

Posted by Veronica  | August 29, 2019 at 4:37PM | Reply


Posted by Katie  | August 29, 2019 at 4:03PM | Reply

Done! I didn’t know you could save searches. I think I found a couple uses.

Posted by Brady Evan Walker  | August 29, 2019 at 2:55PM | Reply

Made a sidebar window for blog artwork that I regularly need to check. Made a smart folder for all pdfs! On my way to getting organized without the slog.

Posted by Michael Sweeney  | August 29, 2019 at 2:31PM | Reply

I’d never used the Quick Access. In some way, it had a permanence (??) I’ve fought through that and put this week’s projects there; knowing they’ll be down shortly.

Love it.


Posted by Elizabeth Taylor  | August 29, 2019 at 1:55PM | Reply

Done. Helpful!

Posted by John  | August 29, 2019 at 12:16PM | Reply

Added documents folder resident in network folder

Posted by Philip  | August 29, 2019 at 11:21AM | Reply

Done it

Posted by Abigail  | August 29, 2019 at 9:57AM | Reply


Posted by Jim  | August 29, 2019 at 9:53AM | Reply


Posted by Jeff  | August 29, 2019 at 9:47AM | Reply

Add the current planning project at work. I knew about this but haven’t used it in years. Great reminder

Posted by guy Schofield  | August 29, 2019 at 9:17AM | Reply

1. I’ve dragged my top 5 folders to my File Explorer sidebar.
2. I’ve created a new “Saved Search” for topics I frequently need to find

Posted by Jon  | August 29, 2019 at 7:49AM | Reply

Done the smart folders is something I did not use before already a great time saver

Posted by Morgan  | August 29, 2019 at 12:50AM | Reply


Posted by Linhan  | August 29, 2019 at 12:18AM | Reply


Posted by Heather Milton  | August 28, 2019 at 11:33PM | Reply

Did it and already saved time!

Posted by Dr.Amrita BASU  | August 28, 2019 at 11:04PM | Reply

I did it .Thanks for doing thid

Posted by Julia Stewart  | August 28, 2019 at 10:40PM | Reply

Ha! I always wondered what those “smart folders” were, and now I know. Great. Thx

Posted by Rick Salisbury  | August 28, 2019 at 9:38PM | Reply

The smart folders in Windows prompted me to clean up my desktop. Search didn’t seem to work as expected, perhaps due to restrictions on my work computer, need to work on this tomorrow again. Tasks are locked out at work

Posted by Dave  | August 28, 2019 at 9:37PM | Reply


Posted by Craig arnoldt  | August 28, 2019 at 9:28PM | Reply

done! thank you.

Posted by Anthony  | August 28, 2019 at 8:48PM | Reply

About the “Quick Access” feature
I actually did this yesterday, upon realizing how helpful it could be. Pinned the top four folders I regularly access:
Local Inbox
This PC

After doing that, I started tinkering with the Quick Access–I sought to disable the “Recently Viewed Folders” feature, which I didn’t like. Googled the instructions and proceeded to disable the option.


Posted by Katie Santos  | August 28, 2019 at 8:38PM | Reply

So great to have these tips, thanks!

Posted by Melindq  | August 28, 2019 at 7:28PM | Reply

Thanks for great information. Seriously thinking of going map

Posted by Joe  | August 28, 2019 at 6:38PM | Reply

Done. Thanks.

Posted by Chris  | August 28, 2019 at 6:30PM | Reply

Challenge complete. I have a feeling I’ll be tweaking Saved Search use as I get a better handle on it.

Posted by Allie  | August 28, 2019 at 6:21PM | Reply

I moved a folder to Quick Access.
I then created a Saved Search, AND saved it. However, I have no “Searches” folder, and after spending 45 minutes trying to retrieve my saved search, I’m giving up.

Posted by Hazel  | August 28, 2019 at 6:13PM | Reply

Done. Plus added timer to DND on my phone. THANKS – that alone is a lifesaver

Posted by Janeira  | August 28, 2019 at 5:14PM | Reply

Done on Windows – thanks! Will do on Mac tonight. :)

Posted by Anu  | August 28, 2019 at 4:18PM | Reply


Posted by Tamil Periasamy  | August 28, 2019 at 4:08PM | Reply

Did all of this at Day 1 (forgot to say that I did it until today)

Posted by Mascha  | August 28, 2019 at 3:09PM | Reply

Already did these things on day 1 :-)

Posted by Sam  | August 28, 2019 at 12:39PM | Reply


Posted by Chris  | August 28, 2019 at 12:13PM | Reply

Have been a Mac user for 7 years…learned some great stuff TODAY–didn’t realize I could do Smart Folders in the sidebar and that simply rocks. Thanks!

Posted by Amrei Dizon  | August 28, 2019 at 11:54AM | Reply

Done with my smart folders :-)
I created smart folders for PDFs, for files accessed TODAY, and THIS WEEK. I also dragged my most frequently used folders in the side bar. Awesome! Thank you :)

Posted by Lois Varenkamp  | August 28, 2019 at 11:54AM | Reply

This helped me think through my quick access feature as a work process rather than just a ‘fyi’ feature. I like the task feature too, but wanted to add a reminder and found that anything other than ‘start a program’ has been deprecated so couldn’t do that

Posted by Saravanan  | August 28, 2019 at 11:50AM | Reply

Thank your sharing these productivity tips. I am done with Day 2 challenge

Posted by Andrew Fallows  | August 28, 2019 at 11:32AM | Reply

I use Dropbox heavily and I especially use it to help me manage pictures I take and the ones I save from the internet.

So I have Dropbox in Quick Access, and I just saved a search for all picture files. Today I learned that you can use the syntax “kind:=picture” in your Windows search to search images without needing to specify filetypes.

Posted by Matt  | August 28, 2019 at 11:29AM | Reply


Posted by Marc Lambert O Agas  | August 28, 2019 at 11:27AM | Reply

Done. This is amazing! I love this smart folder feature, this will save me a ton of time.

Posted by Wesley  | August 28, 2019 at 11:21AM | Reply

A bit late, but now done.

Posted by chris  | August 28, 2019 at 11:05AM | Reply

Have a feeling I’ve just taken my first steps into a larger world. :)

Posted by Bonita  | August 28, 2019 at 10:56AM | Reply

Utilize these on a daily basis! Glad to learn more details though!!

Posted by Julie L Mehlow  | August 28, 2019 at 10:46AM | Reply

I actually implemented the folder while I watched it the first time. I had problems trying to set up the task scheduler. My apps must not be set up in the same way

Posted by Mat  | August 28, 2019 at 10:43AM | Reply

Also took this as a primer for a rethinking of my PathFinder sidebar. It actually includes a series of preloaded smart searches that are grouped and can be collapsed.

Posted by Shirley  | August 28, 2019 at 10:25AM | Reply

Easy to do and a great start to the day. Thank you!

Posted by Ana  | August 28, 2019 at 10:22AM | Reply

Oh, I’m in a different timezone! Hope that’s still ok. :)
Done yesterday already. :)

Posted by Martin Richards  | August 28, 2019 at 10:06AM | Reply


Well, actually I was already using Quick Access, but this has prompted me to rethink and rejig them.
Nice one :)

Posted by Christina  | August 28, 2019 at 9:31AM | Reply

Done! :)

Posted by mark  | August 28, 2019 at 9:17AM | Reply


Posted by Cathy Skippington  | August 28, 2019 at 8:19AM | Reply

That was simple – so done

Posted by Anthony J  | August 28, 2019 at 8:02AM | Reply

completed. kept my smart folder search relatively simple for receipt/tax related items but can see the power of more sophisticated searches for future folders.

Posted by Eric Brakken  | August 28, 2019 at 7:24AM | Reply

Done. Thank you – this was a helpful video.

Posted by Jodi  | August 28, 2019 at 7:04AM | Reply


Posted by Travis Firth  | August 28, 2019 at 5:15AM | Reply

Done, great tips! 👍

Posted by Joann  | August 28, 2019 at 5:09AM | Reply

I put folders for sets of apps in the dock instead. I have one for running my biz (excel, word quickbooks), one for graphics tools, one for seo tools. That way I don’t have to scroll through the applications folder.

Posted by Alexander  | August 28, 2019 at 3:59AM | Reply

Great tips and good to do and not only listen to them.
One question. The smartfolder seems not to look into my dropbox or NAS. Is that possible to configure?

Posted by Steve Finegan  | August 28, 2019 at 2:59AM | Reply


Posted by Dean Johnson  | August 28, 2019 at 2:43AM | Reply


Posted by Vnot  | August 28, 2019 at 2:38AM | Reply


Posted by Jennifer  | August 28, 2019 at 2:33AM | Reply

Done. Look forward to what’s next.

Posted by Bryan Thompson  | August 28, 2019 at 2:30AM | Reply

All done. Created a Split PDF quick action. Also created a Recent Apps (opened) smart folder. And dragged into the sidebar a folder I access a lot. And lastly created a Smart folder for family PDF files. Latter two in my sidebar now. Got plans for other folders that I have on the desktop right now and will have accessed in future on one link in the sidebar, with folders moved to storage somewhere else on my HD (and off the desktop). Juices flowing here and ideas coming. Thanks very much for this encouragement.

Posted by Brian J. Thesing  | August 28, 2019 at 2:00AM | Reply

Done and complete

Posted by Douwe  | August 28, 2019 at 1:16AM | Reply

Added the PDF smart folder. Also played to make a selection in a smart folder of images by select some tags as reference but this is still difficult as you need to have discipline to tag your images.
Also added the DND shortcut in IOS. Shortcuts opens a whole new world of automate your workflow.

Looking forward to day 3.

Posted by Justus  | August 28, 2019 at 1:08AM | Reply

These simple assignments opened my eyes for the possibilities. I have spent way to much time searching for files. I will pay close attention if I can automate the searching and win a lot of time.

Posted by Ashala Faircrest  | August 28, 2019 at 1:03AM | Reply

I did it!

First part was easy, second part not quite so much. The actual search was slow (yay Windows), but then finding where the saved search results went, that was work. However, mission accomplished!

Posted by Lisa C Young  | August 28, 2019 at 12:48AM | Reply

Done! I haven’t decided how I can use this effectively yet, but I made practice folders.

Posted by Stephen Cox  | August 28, 2019 at 12:33AM | Reply

Done. I already use sidebar folders on my mac. Added a saved search for pdf’s. Interestingly it found the pdf’s I have added to Apple Book’s but did not find the ones stored in my DevonThink database.

Posted by Raymond  | August 28, 2019 at 12:07AM | Reply

Excellent help
I never knew how to do this

Posted by Jasper Jamir  | August 28, 2019 at 12:01AM | Reply

Doneee!! I like how each challenge is tangible and easy to implement! Thank you for this help!

Posted by Gordon  | August 27, 2019 at 11:50PM | Reply

I did it. The saved searches will be a life saver.

Posted by Nicky  | August 27, 2019 at 11:41PM | Reply

Did it!
“Smart folders” was new to me – thank you

Posted by Philipp  | August 27, 2019 at 11:41PM | Reply


Posted by JoLou  | August 27, 2019 at 11:40PM | Reply


Posted by Brain Sutcliffe  | August 27, 2019 at 11:24PM | Reply

Have a few regular searches that i have now saved.

Thanks for the motivation.

Posted by Joe  | August 27, 2019 at 11:22PM | Reply

Done. Can’t wait to start using this to complete my work tomorrow.

Posted by Kimberly Charron  | August 27, 2019 at 11:21PM | Reply

Done! I pinned my client folders to Quick Access. And I saved a search :)

Posted by Eileen  | August 27, 2019 at 11:11PM | Reply

Done! “Saved Search” was new to me. Thank you. Now what will I do with my saved time?

Posted by Erica  | August 27, 2019 at 10:55PM | Reply

Im away from my desktop as I travel much of this week, but excellent tips! Excited to try tomorrow when I have a quick office stop-over!


Posted by Gayle  | August 27, 2019 at 10:54PM | Reply

What a great way to get organize the files I seem to be always hunting for. I’m really enjoying this series. Can’t wait for tomorrow!

Posted by Corey  | August 27, 2019 at 10:52PM | Reply


Posted by KC  | August 27, 2019 at 10:36PM | Reply

I did the Mac challenge!

Posted by Paul  | August 27, 2019 at 10:28PM | Reply


Posted by Bill Meehan  | August 27, 2019 at 10:19PM | Reply

On my MAC mini I was able to create a smart folder but it actually added some files that were outside the search parameters

Posted by Melissa Kinkaid  | August 27, 2019 at 10:17PM | Reply

added a saved search to my new windows computer.

Posted by Bill Meehan  | August 27, 2019 at 10:14PM | Reply

Need to revisit , folder picked up a few files that was t in the parameters ….otherwise it was an quick fix

Posted by Melissa Kinkaid  | August 27, 2019 at 10:11PM | Reply

Thank you added folders to my quick access . Super helpful thank you.
also added shortcuts for outlook and google chrome that I am using already.
I’m guessing I’m off somewhere because I watched this yesterday and I thought it was Day one. I’ll have to go back and look for day one or two whichever one I’ve missed.

Posted by Vera  | August 27, 2019 at 10:00PM | Reply

Done! Love this!

Posted by Katherine  | August 27, 2019 at 9:58PM | Reply

Done! Using this to help organize my family history.

Posted by Brian  | August 27, 2019 at 9:57PM | Reply


Posted by Jacob Wall  | August 27, 2019 at 9:56PM | Reply

Did both!

Posted by DAVID  | August 27, 2019 at 9:37PM | Reply

Done. Thanks

Posted by Moses Kaulaity  | August 27, 2019 at 9:25PM | Reply

I totes did it brah :D

Posted by Lana B  | August 27, 2019 at 9:22PM | Reply


Posted by Nina  | August 27, 2019 at 9:21PM | Reply

3 folders added to quick access and 1 saved search created! thanks for teaching me something new :)

Posted by Dan B  | August 27, 2019 at 9:17PM | Reply

✅ Rejiggered my sidebar

Posted by Judy  | August 27, 2019 at 9:15PM | Reply

Added my most used folder and one for a current project. Made a shortcut for my email address too

Posted by Adelle  | August 27, 2019 at 9:11PM | Reply

So glad that your task for today was exactly what I was planning to do! Got it done in a timely manner since it was.

Posted by Neece Campione  | August 27, 2019 at 9:10PM | Reply

I have been using the Quick Access since Win 10 came out (it’s awesome, and I use it a million times a day!) but the saved search is great! I knew I could save a search, but I didn’t realize I could filter by size, kind, etc. I never noticed those options!

Posted by Alexa  | August 27, 2019 at 9:07PM | Reply

I did it at work, but now I’m home and I need to continue working on the project but of course the file is not on my home computer. Unless there’s something that I don’t know about, it seems that I will have to move the file back into Dropbox so I can access it wherever I am. Too bad, because I like the idea of Quick Access.

Also, what do you mean by “Your Website?” I assume this is just as it reads–for those who have their own websites?

Posted by Greg  | August 27, 2019 at 9:07PM | Reply

Have a couple of folders pinned, I didn’t save a search as I honestly can’t remember the last time I did a search in Windows for a file. I have most of the documents that I refer to saved in Evernote, so I just search within that app.

Posted by Amanda P.  | August 27, 2019 at 9:07PM | Reply

Done, I already use the quick access folders. The saved search though was new. Makes it easy to keep my similar files together even if they have to be saved in different locations.

Posted by Angela V Langlotz  | August 27, 2019 at 9:06PM | Reply

I did it…But now how to delete the smart folder I made?
I keep all my docs on Google drive, so I don’t really need this…

Posted by Mary  | August 27, 2019 at 9:05PM | Reply

Great tips! Looking forward to more productive use of smart folders once I start school this semester.

Posted by Kathy  | August 27, 2019 at 9:00PM | Reply

Went home sick today. Looking forward to trying it tomorrow and I’ll post again tomorrow.

Posted by Daniel R  | August 27, 2019 at 8:47PM | Reply

Like many others, done and done! Adding a folder to the sidebar was easy and will be so useful down the road. I’m sure you all will cover more of the Smart Folder piece in the Dojo course, but it seems like there are so many different ways you could take this. It’s almost overwhelming, so I’m thankful for a slower season at work where I can do a little playing around with a couple of different scenarios. I can’t wait for tomorrows challenge.

Posted by Ruben  | August 27, 2019 at 8:44PM | Reply

So simple.

I created a smart folder that list the mind maps that I opened in the last 30 days, its hard to keep it up when you have a ton of mind maps.

Posted by Bryan Yang  | August 27, 2019 at 8:37PM | Reply

Done! This makes it much easier lol.

Posted by Brian  | August 27, 2019 at 8:31PM | Reply

Done. I had random folders already quick pinned but not the ones I use most often, so I cleaned it up and started using it at work today. Instant improvement!

I also tried to do the shortcut for a few apps, but my work laptop wont let me do it (have to be an administrator) I’m disappointed because I have several tasks I do every day that require 3 clicks.

Posted by Leo Gift  | August 27, 2019 at 8:31PM | Reply

Done/ already using quick access for folders

Posted by Joel Thomas  | August 27, 2019 at 8:22PM | Reply

I’ve already had the sidebar folders alphabetized, sorted and configured to my convenience for a while now, but I did take this opportunity to scrutinize the “Quick Access” settings more thoroughly. Namely, I left my manually pinned folders as-is, but I enabled both the frequently used folders as well as recently used files features in options. At first glance, the frequent folders setting seems to populate my sidebar with duplicate entries, so perhaps I’ll disable this particular setting if the suggestions don’t get smarter over time and usage. On the other hand, discovering the recent files setting is definitely going to be helpful right away. This makes Quick Access more of a useful hub to view from time to time rather than just a redundant “folder” which used to only display the exact same folders I had pinned to the sidebar.

I technically already had “pseudo-saved” searches in the form of text expander snippets for file extensions I’d commonly use, but once again, I took this opportunity to refine my approach to this a little bit. So now I have an actual MS Windows “saved search” that consolidates several individual text expander snippets I used to employ all into one overarching search pattern I’ve named “Compressed/Archived” that scours my PC for files with extensions like *.zip or *.rar or *.apk or *.bin or *.cab and so on. I also created one called “MS Word” which gathers all *.doc (legacy Word document) + *.docx (modern Word document) + *.docm (macro enabled Word document; same as .docx but may contain scripts) + *.dot (legacy Word template) + *.dotx (modern Word templates) + *.dotm (macro enabled Word template) file extensions into one convenient view.

Posted by Shelley  | August 27, 2019 at 8:09PM | Reply

Had never used saved searches before. Created one to search for all PDFs. I use the Quick Access all the time. Thanks for the tips!

Posted by Isaak  | August 27, 2019 at 8:08PM | Reply

Done. That’s super easy! :)

Posted by Noah R  | August 27, 2019 at 8:00PM | Reply

Done! Pinning to the Sidebar was easy, as I do that with new folders every 10-12 weeks and this was the perfect time to do it again. The Smart Folder was a bit trickier to come up with a use case, but I found a great idea. Every new school term I create a ton of files and append the term name/date (e.g. F19) to the end of every file. Needless to say, creating a Smart Folder with that term works like magic to see everything all in one place.

Posted by Lee Z.  | August 27, 2019 at 7:43PM | Reply

Done! Very cool; didn’t know that you could save “smart” searches in Windows. I’ve used the similar feature in Outlook which definitely saves time for recurring search activities. Thanks for this tip.

Posted by Kristin  | August 27, 2019 at 7:40PM | Reply


Posted by Bob  | August 27, 2019 at 7:39PM | Reply

Done – smart folder is a look at any documents I’ve edited over the last 7 days on cloud drive I share with work. That will be handy.

Posted by Kimberly Black  | August 27, 2019 at 7:36PM | Reply

Did it. I added my financial folder and a smart folder with 1 week’s worth of opened apps.

Posted by Brian  | August 27, 2019 at 7:26PM | Reply

Done as requested on Windows 10

Posted by Kimi  | August 27, 2019 at 7:24PM | Reply


Posted by Adam Hill  | August 27, 2019 at 7:20PM | Reply


Posted by Gerry Ann  | August 27, 2019 at 7:17PM | Reply

I did it.. and made a Test Smart Folder so I can delete it. Thanks!

Posted by Teresa  | August 27, 2019 at 7:11PM | Reply

Done. I pinned the folder that I keep my school assignments to the sidebar and then made a saved search that gathers folders related to my writing.

Posted by SC  | August 27, 2019 at 7:06PM | Reply

Frankly, I feel a little silly for not taking literally less than a minute before now to set up smart folders and optimizing my side bar. Thanks for the prompt!

Posted by Keith  | August 27, 2019 at 7:06PM | Reply


Posted by Tiffany  | August 27, 2019 at 7:02PM | Reply

Wow, loved these easy to follow tips! I never knew about any of these capabilities. I will be sharing with my family and friends. Thank you!

Posted by Akwasi Boaten-Sekyerehene  | August 27, 2019 at 6:53PM | Reply

Got the assignment completed!

Posted by Ian  | August 27, 2019 at 6:51PM | Reply

Done! It was actually really helpful to put a folder that I access all the time in the sidebar, and the fact that the PDF smart folders automatically update is a really nice feature!

Posted by Akwasi Boaten-Sekyerehene  | August 27, 2019 at 6:48PM | Reply

1. I’ve dragged one folder to my File Explorer sidebar.
2. I’ve created a new “Saved Search” for a file I frequently need to find and access

Posted by Trevor  | August 27, 2019 at 6:46PM | Reply

Smart search for pdf saved in the last week. Fantastic.

Posted by Marc  | August 27, 2019 at 6:32PM | Reply


Posted by Ovi  | August 27, 2019 at 6:26PM | Reply

Done, added a few most frequented folders. Surely this will save me some time and improve my computer task performance. Thanks!

Posted by Daran  | August 27, 2019 at 6:25PM | Reply

Done. I had some setup already. For some reason I had never setup quick access to current projects, now I do.

Posted by Steve Woodfield  | August 27, 2019 at 6:18PM | Reply

Done. Created a smart search folder for PDFs saved in the last 7 days. Now I just need to make sure that I process or read them!

Posted by Ryan  | August 27, 2019 at 6:06PM | Reply

Steps 1-3 in today’s Challenge for Mac Users (day 2 of personal automation) is now COMPLETE! Thanks AE! 🙌

Posted by HP  | August 27, 2019 at 5:48PM | Reply

Created a smart folder to find all docs (.doc, .xls, .ppt) changed within last 7 days.

Posted by Sharon  | August 27, 2019 at 5:45PM | Reply

I saved a search which was great so I could follow where it was saved to go back to it. Then I saved a subfolder to quick access which will really help because although I have my main folders in quick access, for some reason I hadn’t thought of saving a sub folder … duh…

Posted by Rob  | August 27, 2019 at 5:42PM | Reply

Quick access and smart folders are a great time saver. Already have a couple of “quick access” folders for projects and even one with AE information. And a smart folder for PDF’s.

Posted by John Sepples  | August 27, 2019 at 5:39PM | Reply


Posted by Glenn Simmons  | August 27, 2019 at 5:25PM | Reply

I would like to see how far I can go with just an iPad on the road, but it seems like there are not as many automation functions for iOS?

Posted by Roy  | August 27, 2019 at 5:20PM | Reply

Added to shortcuts done yesterday — Done!

Posted by Phil Hershkowitz  | August 27, 2019 at 5:12PM | Reply

I dragged a folder to my File Explorer Quick access sidebar.

I created a saved search of all Word Documents. In Windows, I excluded my Dropbox folder because I only wanted to see Word Docs on my laptop. The search string to do so is:

type:docx -folder:”C:\Users\phershkowitz\Dropbox (eksobionics)\*”
(The * at the end to excludes subfolders.)

You cannot pin a saved search to the Quick access sidebar, but you can pin it to the Windows start menu. Right-click on the search and click “Pin to Start.”

Posted by Ralph Hershkowitz  | August 27, 2019 at 5:00PM | Reply

Done. Added an Oracle Support Folder

Posted by Kim blair  | August 27, 2019 at 4:44PM | Reply

Thank you!
I have shortcuts in my sidebar.
But, i didnt have any shortcut searches, now i do! And know how to do it!!
I am using OS 10 so I dont have the quick actions. :( couldnt do the camera share either :(
I also made a shortcut for my scansnap settings window!
Thank you!

Posted by Nicol  | August 27, 2019 at 4:43PM | Reply


Posted by Lisbeth  | August 27, 2019 at 4:42PM | Reply

Mission accomplished! I already used the Sidebar quick access, but have now created my first smart folder. Love it :-)

Posted by Johannes  | August 27, 2019 at 4:36PM | Reply

Nice. I was already using Quick Access but had never before considered saving a search – even though some queries are indeed necessary again and again.

Posted by Dale  | August 27, 2019 at 4:31PM | Reply


Posted by Gro  | August 27, 2019 at 4:28PM | Reply


Posted by Lizzy  | August 27, 2019 at 4:07PM | Reply

Did it! The save search option I didn’t know. SAdly I’m not allowed to use the schedular….. but the startup function Will work for things I use every day.

Posted by Erzsebet  | August 27, 2019 at 4:05PM | Reply

Done! :-)

Posted by Doug  | August 27, 2019 at 4:02PM | Reply


Posted by Aaron  | August 27, 2019 at 3:52PM | Reply


Posted by Shaun Barlow  | August 27, 2019 at 3:45PM | Reply

Created a saved search for software releases from our build system and added to quick access. Will see how it works over time

Posted by G T  | August 27, 2019 at 3:42PM | Reply

Done, but the Windows 7 Saved Search feature doesn’t really work that well.

Posted by Ellane  | August 27, 2019 at 3:40PM | Reply

Done! Great tip, thanks.

Posted by Tessa  | August 27, 2019 at 3:37PM | Reply

Thanks for setting up this challenge this could not have come at a better time. I am about to change jobs and wanted to get some good habits in place before I started so that this time I can actually succeed in my goal to be ‘Asian Efficient’ on a consistent basis at work. I use Windows at work so having options in both arenas is going to make life so much easier.
I am a Mac user at home and had been consistently wishing there was a way to find something quickly without having to open loads of folders to locate it. Both of the short cuts mentioned have already saved me time and reduced my stress levels.

Posted by Christian  | August 27, 2019 at 3:34PM | Reply

I did it!

Posted by Brian Zawislak  | August 27, 2019 at 3:30PM | Reply

Completed both tasks. Very simple to accomplish thanks to yesterdays video.

Posted by Cassandra  | August 27, 2019 at 3:23PM | Reply

I did both of these things yesterday after watching the video AND I saved my saved searches to my quick access side bar.

Posted by Aneesh Ghosh  | August 27, 2019 at 3:06PM | Reply

Done, thanks.

Posted by Tor  | August 27, 2019 at 3:05PM | Reply

Created a Smart Folder (Mac) to show me all PDFs available on my mac … for easier access and to go through them and delete old ones.

Posted by Gloria-Jean Brown  | August 27, 2019 at 3:02PM | Reply

BOTH done — BUT…. Well, I had quite the adventure. Long story — short. The HP laptop I watch video on is Windows 7 [it refused to update to Windows 10]!!! So, when I could not match the video to make ‘add’ to the Quick Access … that dawned on me. So, I got out my travel Dell and p;ay the video on the HP and completed both the Folder (my promotional materials for marketing) to Quick Access; and did the Saved Search (my promo photos and logo). Fantastic Day 2!!

Posted by Andy  | August 27, 2019 at 2:55PM | Reply

The ‘Quick access’ I already used but the ‘Saved search’ was new. I pinned the search to the File Explorer icon in the taskbar for faster access…

Posted by Newton Mota  | August 27, 2019 at 2:52PM | Reply

Challenge accepted and done. MacOS here.
1) Put my ADHD folder into the sidebar.
2) Saved, from my downloads folders, a search for:

Posted by Patricia  | August 27, 2019 at 2:50PM | Reply

Done! Also deleted some old project folders from the side bar that were still there and improved the order of the items in the sidebar.

Posted by Lori  | August 27, 2019 at 2:37PM | Reply

Did it! Put a shortcut to a folder containing some translations I’m working on to the Sidebar, and created a smart folder called “Recent PDFs” for PDFs I’ve looked at in the past month.

Posted by Vaughn  | August 27, 2019 at 2:16PM | Reply


Posted by Cathy  | August 27, 2019 at 2:13PM | Reply

Added the new smart folder and a couple of quick access folders. Loving the quick access folders!

Posted by Virginia  | August 27, 2019 at 2:13PM | Reply

Done! So easy, I did it on Day 1, just from feeling inspired. Thanks!

Posted by Doug  | August 27, 2019 at 2:12PM | Reply

Done – Quick Access for project folders, and saved searches for PDF slides for reviewing a course as well as Recent

Posted by MLG  | August 27, 2019 at 2:00PM | Reply

Posted by Jesse  | August 27, 2019 at 1:58PM | Reply

Did quick access and search. Then pinned search folder to quick access :). Wish I could pin my new search to quick access instead of entire folder.

Posted by jesse  | August 27, 2019 at 1:57PM | Reply

Did quick access and search. Then pinned search folder to quick access :)

Posted by Richard  | August 27, 2019 at 1:56PM | Reply

Got it!

Posted by Joshua  | August 27, 2019 at 1:42PM | Reply

Done! Also took the opportunity to refresh my old sidebar items and smart folders.

Posted by Bill Johnson  | August 27, 2019 at 1:41PM | Reply

I added a folder that I currently weekly to my Quick Access view. I actually forgot this feature existed! I also created a saved search for a set of files that start with the same naming convention that I search for frequently.

Posted by Alex Kashko  | August 27, 2019 at 1:26PM | Reply

I’ve been putting folders in the sidebar for years. I have not found any use for smart folders: as a writer my searches tend to be one off.

I try to move frequently used files and folders to the top of the sidebar.

In Libre Office I tend to keep recent files in the splash tray that appears on opening.

TAgging is not much use: Again as a writer I need so many tags I would have to have a way to search my tags :( I tend to put keywords in front of the file name.

Posted by Mica St. George  | August 27, 2019 at 1:25PM | Reply

Did it. Thanks!

Posted by Sander  | August 27, 2019 at 1:06PM | Reply

Done :-)

Posted by serrian  | August 27, 2019 at 1:00PM | Reply


Posted by Zaf Syrras  | August 27, 2019 at 12:53PM | Reply

watched it!

Posted by Trish  | August 27, 2019 at 12:48PM | Reply

Done…like the saved search option!

Posted by Bill  | August 27, 2019 at 12:45PM | Reply

Awesome. I put my financial folder, and 2 temp project folders into sidebar (I also put my new AE notes folder there 🙂). I did saved searches for the 2 newsletters I write, and templates for my thank you letters to donors, and my email templates.
Thank you so much for this.

Posted by joaopspp  | August 27, 2019 at 12:37PM | Reply

Very good! looking forward for the next days

Posted by Helen  | August 27, 2019 at 12:37PM | Reply

I was already using folders in the sidebar, and just reorganized some of them. The smart folder is cool, just added one of those too. Love it!

Posted by Sharon  | August 27, 2019 at 12:37PM | Reply


Posted by Shelly  | August 27, 2019 at 12:29PM | Reply

Done! After I created my Saved Search, I had a hard time finding my Searches folder. After I found it, I added it to my sidebar for quick access!

Posted by Brisasf  | August 27, 2019 at 12:28PM | Reply

Done! I have put the folders of current projects in the sidebar, it is really useful! It will definitely save me a lot of time!
I also created a smart folder for all my certificates in PDF. I very frequently apply for several different things, work related, and have to send my CVs and copies of my certificates. It is always very painful to find them, because they are in several different folders (and I never remenber where), now I have all in the sidebar.

Posted by Sandie  | August 27, 2019 at 12:19PM | Reply

Done! I have a question, if you see this. What is your advice on saving documents to Finder (Mac) vs. saving them in Evernote? Pros and cons of each?

Posted by Eric Sinclair  | August 27, 2019 at 12:10PM | Reply

Easy peasy – I also took a moment to confirm that my Recently Updated smart folder was properly covering both local and share drives.

Posted by Kazandra Rodriguez  | August 27, 2019 at 12:10PM | Reply

Done for mac, hopefully this will help!

Posted by Juliet  | August 27, 2019 at 12:01PM | Reply

Done! Simple! Thank you:-)

Posted by Robyn  | August 27, 2019 at 12:01PM | Reply

Done. Not sure if I’ll really use a PDF folder as most of my things are already divided into specific Documents folders. But Quick Access (Win10)now has links for 5 items I use the most. I’ll be using it for client in-process folders from now on. Plus now that I know about saved searches I’ll be using that more often. Great Ideas!

Posted by YH  | August 27, 2019 at 12:01PM | Reply

Great to pull a bunch of files from various places in the computer together.

Posted by Eric B  | August 27, 2019 at 12:00PM | Reply

Wow – this was incredibly useful! I’m a Windows user. I’ve always had Quick Access folders turned on, and use it all the time. But now, I can set File Explorer to open when I hit CTRL+SHFT+E. I’ve also set a bunch of other keyboard shortcuts.

I can’t think of a standard search that I would save each time, so I didn’t set that up yet. I’ll do that if I find myself searching for the same thing over and over. However, the Quick Access folders seems to reduce the need to search for files frequently.

Posted by Bob Skattum  | August 27, 2019 at 11:54AM | Reply

Done for Mac — dragged current year expenses folders to sidebar and created a smart folder for web payments and receipts

Posted by Victoria Garcia  | August 27, 2019 at 11:53AM | Reply

Done! That was a super helpful tip.

Posted by Federico Guerra  | August 27, 2019 at 11:49AM | Reply

Done! Now I have all my projects neatly showing on the quick access bar” Thanks!

Posted by Peter  | August 27, 2019 at 11:49AM | Reply

Did it! Thank you.

Posted by Shank  | August 27, 2019 at 11:49AM | Reply

Move my temp folder in the sidebar. Also created smart folders for the client work.

Posted by Jaymie Horak  | August 27, 2019 at 11:48AM | Reply

I felt like such a winner because I was already using the quick access! I did review it today and updated it. And then I created a save search. Thank you!

Posted by Jenson  | August 27, 2019 at 11:41AM | Reply

Done! Looking forward to more.

Posted by Jenson  | August 27, 2019 at 11:41AM | Reply


Posted by Sanders  | August 27, 2019 at 11:40AM | Reply

Done: Dragged an alias of my “Downloads” folder to the dock for easy access.

Posted by Giacomo Pasini  | August 27, 2019 at 11:39AM | Reply

Hi 👋🏻 productivity folks!
Even with all the restriction on my Windows PC due to IT dot security blocks on my laptop (still running Windows 7! 🥺) i made it! I was able to set some server folders (deep at least 3 to 5 mouse clicks) that I reference everyday on my favorites taskbar and I set a specific search of xls sales report files that i need for my weekly report specifying the target folder, the keyword on the file name and the file extension.

Posted by Brian  | August 27, 2019 at 11:38AM | Reply

did it!

Posted by Jesica  | August 27, 2019 at 11:32AM | Reply

Done! Trying it out to see if it will benefit me or not. :)

Posted by Bob McCabe  | August 27, 2019 at 11:30AM | Reply

I use the search function all time, did not realize that you can save the search. Saved searches get buried in the user directory, but once found and pinned to quick search seems to be a good tool.

Posted by Oliver  | August 27, 2019 at 11:30AM | Reply

Nice – now need to think about the different ways I could use smart folders

Posted by Mats  | August 27, 2019 at 11:09AM | Reply

This will be helpful.

Posted by Jen  | August 27, 2019 at 11:03AM | Reply

I did it

Posted by JL  | August 27, 2019 at 11:00AM | Reply

Great! I dragged my “work” folder in the sidebar, and created a smart folder to get all my omniplan files in one place (even if each files belong to its specific project folder).

Posted by Jesse Schwartz  | August 27, 2019 at 10:59AM | Reply

Done. Not sure how much will help me as I don’t use finder much, but only one way to find out, give it a try.

Posted by Jeremy  | August 27, 2019 at 10:57AM | Reply

Finished. Last week I was wishing there was an easier way to access a folder I use all the time but is buried 5 levels deep. I did not know about Sidebar Folders, thanks!

Posted by Linda Rallo  | August 27, 2019 at 10:57AM | Reply

Complete. :)

Posted by Diane Thompson  | August 27, 2019 at 10:53AM | Reply

Done! Thanks for the tips!

Posted by Jose  | August 27, 2019 at 10:48AM | Reply

Create a smart folder for applications that I haven’t used in the last 3 months, another one to identify files larger than 1GB.
had already added shortcuts to key projects I’m working on.

Posted by Katie Brown  | August 27, 2019 at 10:46AM | Reply

Done for the MAC! Can’t do it for the Windows cuz my admin won’t let me but cross that bridge when I get to it lol

Posted by Jeremy Brown  | August 27, 2019 at 10:44AM | Reply


Posted by Melissa Dease  | August 27, 2019 at 10:38AM | Reply

Done, although I think I chose too big of a topic to search for – 4800 items! But until I have the best use for this function, it was good practice.

Posted by Tommy Williams  | August 27, 2019 at 10:35AM | Reply

I did it. Or have done it, I guess.

I have been using quick links on the sidebar for years. Saved searches in the filesystem are less useful for me since I tend to keep things I need to find in this way in either Evernote or OneNote.

I did create a search that lets me look for all PowerShell scripts in the src directory that don’t have certain common names included in NuGet packages:

type:windows powershell script NOT name:install.ps1 NOT name:uninstall.ps1 NOT name:common.ps1

Posted by Teejay  | August 27, 2019 at 10:33AM | Reply


I saved a subfolder of my documents to the Quick Access because it saves me two more clicks several times per day. Additionally, I saved a frequent search of that subfolder for a phrase and type:document. Funny how something I did regularly and didn’t really think about is just that much faster now!

Posted by Gerd  | August 27, 2019 at 10:31AM | Reply

Done. These are some cool tips that I hadn’t been aware. Looking forward to what day three will bring!

Posted by Tamika Sykes  | August 27, 2019 at 10:19AM | Reply

Put a fork in it. It’s done.

Posted by Tadej Kobal  | August 27, 2019 at 10:16AM | Reply

Did it. Will save some time in the future.

Posted by ismael adekunle  | August 27, 2019 at 10:11AM | Reply


Posted by Paul  | August 27, 2019 at 10:10AM | Reply

Done – a nice simple task that took minutes to complete, but I hope it will be nutritious food for thought as to how I can make use of Smart Folders long-term and spend less time clicking my way to where I want to be!

Posted by Joe Foltz  | August 27, 2019 at 10:07AM | Reply

Added the smart folder for PDFs.

Posted by Alice  | August 27, 2019 at 10:06AM | Reply

Actually tweaked this exercise a little. I have been using the quick access sidebar, but I’ve put too many folders there! I cleaned up the one in my laptop. Still need to clean up the desktop sidebar when I get home!

Posted by Casey Cichon  | August 27, 2019 at 10:03AM | Reply

Created a saved search for excel files for a project I’m working on and added the git code directory to the quick access bar. Great tips.

Posted by Neil Kelly  | August 27, 2019 at 9:56AM | Reply

I totally stole the Recent Apps smart folder idea. I also added a sidebar folder that connects to a folder I have a number of Hazel automations running against, to automatically file whatever gets put into it.

Posted by Andrew  | August 27, 2019 at 9:55AM | Reply

Completed – now ready access to recent PDFs at a click – much appreciated

Posted by Robert Blankenship  | August 27, 2019 at 9:52AM | Reply

Done – easy. Thanks.

Posted by Ron C  | August 27, 2019 at 9:44AM | Reply

Done. Thanks for the handy tips!

Posted by Jason M.  | August 27, 2019 at 9:44AM | Reply

I created a smart folder to find recent CSV or Excel files. I use so many spreadsheets in a given day so this will help if I happen to misplace something.

Posted by Chris  | August 27, 2019 at 9:44AM | Reply

Completed both – actually did it yesterday as well as I thought both were super useful…Thanks again!!

Posted by Vinicius M Pimentel  | August 27, 2019 at 9:43AM | Reply

Done it. Never had used smart folders before.

Posted by Tomasz  | August 27, 2019 at 9:39AM | Reply

Done. So simple, so time saving.

Posted by Theo Bell  | August 27, 2019 at 9:36AM | Reply

Nice! I created a smart folder for PPTs and can now find things much easier!

Posted by Jodie  | August 27, 2019 at 9:36AM | Reply

Done! So much easier to find these things now. I used another poster’s idea of pinning the search folder to the quick access as well. Much easier to find!

Posted by Cordell BaanHofman  | August 27, 2019 at 9:35AM | Reply

Done, thanks!

Posted by Jeremie  | August 27, 2019 at 9:30AM | Reply

simple and powerful! done

Posted by Jeremy  | August 27, 2019 at 9:28AM | Reply

All done, and super easy. Still embarrassed these tool were available at my fingertips and I didn’t take the time to use them before.

Posted by Samantha Evans  | August 27, 2019 at 9:25AM | Reply

Done! I was using the Quick Access panel but never used the saved search feature before. I saved a search for logos as I still haven’t gotten around to collecting the various logos into a single file though I had thought about doing that for some time. Now, I don’t have to. :)

Posted by Franklin Thomas  | August 27, 2019 at 9:23AM | Reply

Done. I have been using the file structure for finding my documents. I think is will be leveraging the power of search in the future.

Posted by Sanjay  | August 27, 2019 at 9:22AM | Reply

Dropbox and 2 smart folders with files (one with research papers and another with article drafts) pertaining to a Most Important Task added to Finder.

Posted by Drew  | August 27, 2019 at 9:22AM | Reply

Thank you!!

Posted by Rafal  | August 27, 2019 at 9:21AM | Reply


Posted by Tanya  | August 27, 2019 at 9:19AM | Reply


Posted by CG  | August 27, 2019 at 9:15AM | Reply

Done and done. Smart Folders are my new favourite thing!

Posted by Misti  | August 27, 2019 at 9:12AM | Reply

Done! This was so easy – why have I not done this before? Thank you!

Posted by Scott  | August 27, 2019 at 9:12AM | Reply

Did it! Excited

Posted by Sushma Manava  | August 27, 2019 at 9:12AM | Reply

Watched the video and implemented the saved search feature yesterday it self. Comes in handy and I don’t think I’ve gotten completely into it yet, but I can see how it could be used creatively.

Posted by Jo Smetryns  | August 27, 2019 at 9:04AM | Reply


Posted by Susannah Jaggers  | August 27, 2019 at 8:56AM | Reply

I always use the favorites sidebar – it is a life saver.

I have a question on the saved search. Every month I search a file for pictures created in the last 4-6 weeks.
Is there a generic way to create this search.
now I use *.jpg datecreated:7/15/19..8/15/19

I want to replace .jpg with all image file types – bmp, png, jpeg…
and replace the date range with the generic last 30 days

For this exercise I picked earlier this year but that is kind of an overkill I just need 4-6 weeks.

I also set up hotkeys for about 8 programs I use regularly and a couple files I use every day. I created a simple shortcut on my phone to ask Siri to enable my morning alarms I use most mornings. I use several in my morning routine to not only wake up but switch tasks within my morning routine. I know the phone can do this automatically but I prefer to set them the night before. And I was lacking imagination on whatelse to set up.

Posted by D Biswas  | August 27, 2019 at 8:56AM | Reply

Woohoo! Did it. Thanks for the detailed information. It made things lots easier. Got a folder in the File Explorer. Saved so mane hassels.
Save my searches on Smart Class as
at one place.
Made some time to write in my journal which I kept missing for almost a month now.

Posted by Jim  | August 27, 2019 at 8:55AM | Reply

Added current projects

Smart search for mindmaps
Smart search for PDFs

Posted by Dimash  | August 27, 2019 at 8:48AM | Reply

It was really helpful during more long time(sorry for my English ). Specially searching bar . Thanks again

Posted by Jerry Geiger  | August 27, 2019 at 8:46AM | Reply

Did it. Found the quick access toolbar mods very useful.

Posted by Sharon  | August 27, 2019 at 8:46AM | Reply

I pinned a few folders to my quick access. I created a search for my federal tax returns.

I will continue to develop the searches as I can see them useful for tying together records on my next side hustle project.

Posted by Don Pavlik  | August 27, 2019 at 8:44AM | Reply

Created the PDF smart folder, and have my projects folder added to my Mac’s Finder. Did this yesterday on my work PC with adding a couple of project folders that I would out of daily to the quick links bar.

Posted by Mike  | August 27, 2019 at 8:36AM | Reply

Done did do it
Saved search for

Plus threw the search folder in the quick access because I hadn’t realized that saved searches by themselves couldn’t end up there. I will be curious on whether it keeps these indexed or whether it will take minutes to load each time.

Posted by Chris  | August 27, 2019 at 8:35AM | Reply

Done! I have been keeping several folders for quick access, but the search feature is powerful.

Posted by Christian Handler  | August 27, 2019 at 8:26AM | Reply

Thank you – sometimes it needs that small reminder to finally push productivity!

Posted by Sherry  | August 27, 2019 at 8:24AM | Reply

I got started on this a day late because yesterday was a “Super Monday” at work. I’m amused because at my new job, I’d started using the smart folder concept without even realizing it was a productivity hack. I’ve done it in my email too to better track emails I simply cannot lose sight of for various reasons. Ready for day 3!!

Posted by Ryan Smith  | August 27, 2019 at 8:23AM | Reply

Done! Thanks for the walkthrough on shortcuts on iOS. I found that section very useful!

Posted by Lisa notes  | August 27, 2019 at 8:12AM | Reply

I needed this extra push. I added a favorite to my sidebar yesterday, but this morning I’ve now created a smart folder. It was easy! I’ll be considering more ways I can use this on a project I’m currently working on.

Posted by Cindi Gay  | August 27, 2019 at 8:07AM | Reply

Whoohoo, got it done.

Posted by Peter  | August 27, 2019 at 8:06AM | Reply

Thank you, an elaboration on yesterday’s topic.
The use of this is for me common sense and proven technology. I use more the smart folders (saved searches) to put specific project files together with general files that serve for every project together at “one click away”.
These topics are great to put automation starting, a great step to build upon for the following days.

Posted by amos odiwuor abuto  | August 27, 2019 at 7:55AM | Reply

its too easy just did it for my folders yaah……

Posted by Deb Biswas  | August 27, 2019 at 7:51AM | Reply

Finished making the short cuts and found it very useful and refreshing.
Even got some time to write in my journal which I was missing for the last month or so.
Thank you

Posted by Tobar MacPhail  | August 27, 2019 at 7:27AM | Reply

Done and done! Looking forward to day three.

Posted by DFW  | August 27, 2019 at 7:23AM | Reply

Did it!

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