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Yesterday we performed a live Ask Me Anything (AMA) on the topic of organizing files, notes and photos. Many people came on who needed help on this topic and we answered tons of questions.

We know many of you couldn’t make it live so we recorded it! We answered questions such as:

  • How do you find duplicate files and photos and deal with them?
  • How do you find and organize stuff if it is stored in multiple places (Dropbox, Google Drive, iCloud, etc)?
  • How do I get started when I have a backlog of thousands of files?
  • What’s the best naming and formatting standard to follow?
  • How do you create an organization and category structure for all your information?

When you’re able to be organized, you can be more creative, productive, and efficient. Plus, this is the biggest benefit, you create more free time for yourself.

Here’s the recording of the live AMA:

Based on the positive feedback we’ve received, we’ll do another one soon on this topic where we go in more detail and instructions on how you can organize thousands of files, notes and photos with ease.

Enjoy the video!


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Last Updated: October 20, 2022

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ABOUT THE AUTHOR

Thanh Pham

Founder of Asian Efficiency where we help people become more productive at work and in life. I've been featured on Forbes, Fast Company, and The Globe & Mail as a productivity thought leader. At AE I'm responsible for leading teams and executing our vision to assist people all over the world live their best life possible.


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  1. Great episode! Watched the replay. I’m a Lifetime Dojo Member. Still catching up with it all. Also following Brooks since Neat Receipts scanner days ;-)

    Google Docs can be tricky!!
    Also they are not backed up by usual time machine or backups or maybe even Crash plan ( I’m responding in the fly but recall losing a bunch of work when google stopped their file drive a few years ago)
    Spanning was the only thing I found to back up anything google…

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