Editor’s Note: Mind Mapping in 2026

Last updated: February 2026

I’ve been mind mapping since before we started Asian Efficiency, and it’s still one of my go-to thinking tools in 2026. The 7 uses outlined in the original post below — book summaries, brainstorming, problem solving, content creation, note-taking, project management, and planning — are all still valid. But the tools and workflows have evolved significantly.

The Tool Landscape Has Changed

When I wrote this in 2012, we used Mindjet MindManager exclusively. It was powerful but expensive and desktop-only. In 2026, the mind mapping tool landscape is much broader:

I also use the Apple Freeform app for quick, informal mind maps on my iPad with Apple Pencil. Sometimes the fastest tool is the one that’s already open.

AI + Mind Mapping

The biggest new development is using AI to accelerate mind mapping. Here’s my current workflow for content creation:

1. Start with a central topic in Miro or on paper 2. Ask Claude or ChatGPT to brainstorm 10-15 subtopics or angles I might not have considered 3. Add the relevant AI-generated ideas to my mind map alongside my own 4. Use the mind map to structure the final outline

This hybrid approach combines the divergent thinking of AI with the visual organization of mind mapping. I get a broader set of ideas than I’d generate alone, and the mind map helps me see connections between them.

The Original 7 Uses Still Apply

Every use case from the original post below is still relevant. If anything, mind mapping has become more important as information complexity has increased. When you’re drowning in data, pulling everything into a visual map is often the fastest way to see the big picture and find the path forward.

The one addition I’d make: mind maps are excellent for AI prompt engineering. When I’m working on a complex AI project, I map out the context, constraints, desired outputs, and edge cases visually before writing the prompt. The visual structure helps me think through what I’d otherwise miss.

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Original post begins below:

One simple way to extend your understanding and use of mind maps, is to simply use them in different situations and contexts.

One simple way to extend your understanding and use of mind maps, is to simply use them in different situations and contexts. Here are some simple everyday uses for mind maps (with examples).

Quick Summary

– Think notes, think mind map. This is the best way to find potential mind map uses – think about where you normally take notes, and use a mind map instead. – The common uses: summaries, brainstorming and ideation, problem solving, content creation, taking notes. – The less-common uses: project management, planning, analyses and decision making, rapid thought recording. – Download all the example mindmaps here.

Common Everyday Mind Map Uses

Let’s start with the common uses for mind maps. We’ve talked about some of these before in our comparison of notes and mind maps.

1. Book and Media Summaries

One of the simplest and most effective uses for mind maps is to use them to create summaries for books, audiobooks or any other sort of multimedia course.

Why create book summaries? Because you can review them easily later. It’s much simpler to spend 2-3 minutes flicking through a 1-page mind map that highlights the main concepts of a book (as relevant to you) than to skim-read an entire book again. The process of writing down the main points of a book also helps solidify your own understanding of it.

As an example, here’s a stripped-down copy of one of my own book summaries for The Alchemist, a book we looked at recently.

caption id=”attachment_4355″ align=”aligncenter” width=”640″][ Book Summary Example Mindmap[/caption]

2. Brainstorming and Ideation

Brainstorming and ideation (idea generation) are the classic use for mind maps. It all begins with a central idea from which subsequent ideas are “generated” and expanded outwards. Thanh has a whole article about how we do this.

Brainstorming with mind maps can be for anything from ideas for your daughter’s birthday party to generating ideas for advertising campaigns.

Here’s an mock-up example of ideas generated via mind map for a fictitious product’s ad campaign.

caption id=”attachment_4349″ align=”aligncenter” width=”640″][ Ideation Example Mindmap. Click to enlarge.[/caption]

3. Problem Solving

Mindmaps are often used by students and business teams to help highlight the connections between different parts of a complex problem, leading to a solution.

The process begins by writing down the different aspects of the problem on paper (as agreed upon by yourself or the group/team), then drawing links and expanding details where necessary. As this process is iterated over and over, the problem becomes clearer and a solution becomes apparent.

Here’s a mock-up mindmap that shows different aspects of the E-Myth’s classic whiteboard eraser problem.

caption id=”attachment_4348″ align=”aligncenter” width=”640″][ E-myth Whiteboard Problem Example Mindmap. Click to enlarge.[/caption]

4. Content Creation

We’ve mentioned numerous times how we use mind maps to create all our content at Asian Efficiency. Using mind maps to map out content is similar to using mind maps for brainstorming, but with the understanding that the details will be developed into a different medium (essay, article, speech etc).

Our own process at Asian Efficiency begins with a central idea, an outline of first tier nodes and then an expansion of each until the article is “done”.

Here’s an example we’ve shared before, for our article on Leverage Points.

caption id=”attachment_4351″ align=”aligncenter” width=”640″][ Content Creation Example Mindmap[/caption]

5. Taking Notes

Using mind maps to take notes from a lecture or meeting is probably the most overlooked use of mind mapping, because it isn’t seen as “proper” or “professional”. Think of it as using a mind map to create a book summary, but doing it “live” as other people are conveying information.

Here’s an example of a mind map for meeting notes.

caption id=”attachment_4352″ align=”aligncenter” width=”640″][ Meeting Notes Example Mindmap[/caption]

Less Common Uses of Mind Mapping

6. Project Management

Mind maps can be used to plan entire projects.

The best way to demonstrate is via example. Here’s the outline of a mindmap that I created for an online advertising project.

caption id=”attachment_4353″ align=”aligncenter” width=”640″][ Project Plan Example Mindmap[/caption]

Each of the phases of the project is mapped out clockwise starting at 12 o’clock. There are also nodes available for storing to do items and for notes about the project. And yes, I created this and have used these mind maps even with the “stripped down” Mac version of MindManager – the one that lacks all the “powerful and essential business grade” bells and whistles of the Windows version.

7. Planning

Mind maps can be used to perform both personal and business planning.

In the past, I’ve shown a simple way to use a mind map to plan a personal trip. We’ve also extensively talked about how mind maps are used to formulate outcomes and goals.

You can also use mind maps to formulate business plans, whether for a project (see section above), or for an entire business. Here is an example of an annual plan for the fictitious Widgets Inc.

caption id=”attachment_4356″ align=”aligncenter” width=”631″][ Annual Planning Example Mindmap[/caption]

Bonus: Integrated Analysis and Decision Making

Originally we planned seven examples but we had to include this one – the use of mind maps for analysis and/or decision making. By putting down all the variables and factors about a decision in a visual top-down format, you can see how they all interplay with each other. These mindmaps are similar to those used for problem solving, but there is often a layer of analysis and explanation added through the use of relationships and callouts.

When we do productivity consulting we often map down our analysis as a mind map. You can find out more about how we do that by reading our case studies.

The same format can also be used for decision making. Mind maps allow you to see all the things in play, and can help highlight more and less important factors involved in your decision. Here’s an example.

caption id=”attachment_4354″ align=”aligncenter” width=”640″][ Decision Making Example Mindmap[/caption]

Next Actions

Download all the example mindmaps here.

We’ve just shared a lot of different ways that you can use mind maps in your everyday life – for work, for planning and for your personal projects. Take some of these uses as inspiration and as templates for your own mind maps.

We do all our mind mapping in Mindjet MindManager – “stripped down” Mac version or otherwise!

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