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The Differences Between OmniFocus 1 and OmniFocus 2 for Mac

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Upgrading from OF1 to OF2

As you might have heard, OmniFocus 2 for the Mac has recently shipped. You can read the official announcement here.

We’ve been flooded with emails and tweets fromĀ OmniFocus Premium Posts customers whether they should upgrade or not. So I decided to make a video to show you what the key differences are between OmniFocus1 and OmniFocus 2.

Should you upgrade or not? Watch the video to find out. Don’t forget to subscribe to our YouTube channel for more videos coming out soon.

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15 Comments

Posted by James  | May 23, 2014 at 2:11PM | Reply

Nice overview.
Questions about data migration from version 1 to version 2:
Does setting up the sync feature automatically bring all the data from my current OmniFocus v.1 setup? Will it also bring over any custom perspectives I have created or will I need to recreate those?
Thanks!

Posted by Thanh Pham  | May 23, 2014 at 2:57PM

Yes, I believe so.

Posted by Mat  | May 24, 2014 at 1:19AM

It definitely keeps all settings and perspectives!

Posted by Peter Cavnar  | May 23, 2014 at 6:58PM | Reply

Thanks for the video Thanh, I just upgraded to 2 from using 1 for a good couple of years and I am a little frustrated. Just probably because I haven’t gotten used to it. One problem I have is that in perspectives when you group actions by contexts, the title bars for the context are gigantic compared to the actions. I just want to see the actions. So therefore, I’ll ungroup the actions and sort by context. But when I do this I can’t tell which context is which. So it is kind of a double edged sword. Is there any way to decreased the context title size?

Posted by Mat  | May 24, 2014 at 1:33AM

Sadly, if You decrease the context size through the settings slider, You might have trouble seeing the tasks writing ;-)…
If data density is an issue for Your, try the experimental compact view I absolutely adore (in spite of some issues):
https://discourse.omnigroup.com/t/alternate-layout-which-displays-everything-on-one-line-with-status-circles-on-the-left/1697

Posted by Mat  | May 24, 2014 at 1:26AM | Reply

Hey Thanh,

thanks for the concise wrapup. I personally a missing two things:

– one of the coolest features I found is quick open, which was not mentioned (but, for an overview maybe too much in-depth?)
– I would love to receive a tip on how to search your whole library in the current version- on the iphone the search instantly goes whole db, but in OF2 on the mac it only searches projects and contexts (not tasks and notes). I’ve read in the forums about a workaround using a “all-in” perspective, but it would be nice seein someone do it ;-)

Thanks for this outstanding resources You guys offer! Highly appreciated!

Posted by Susanna  | May 24, 2014 at 7:57AM | Reply

I’ve been using the Beta version 2, and just upgraded to Pro. I learned several new functions watching your video. I want you to know that I am so glad that I invested in Asian Efficiency! This has been invaluable support!

Posted by Ellen  | May 24, 2014 at 8:53AM | Reply

Thanks for the great update. Can’t wait for the new Omnifocus Premium Post to be released. Was wondering if you could share where you got the perspective icons. They are much more colorful than the Omnifocus ones!

Posted by Collette Cowan  | May 24, 2014 at 5:37PM | Reply

Great overview video – found it and saved it yesterday and immediately viewed it today right after I installed OF 2 for Mac. Very very helpful. Especially how to get Pro edition (I need it for my custom perspectives) and a few other nuances. Thank you!

Posted by Fred Kruck  | May 25, 2014 at 8:56PM | Reply

I haven’t used OmniFocus yet — I’m just now moving to a Mac; but i am very intrigued by the many possibilities of Omnifocus. Thanks for the excellent video!
I do have one question: can two people share one Omnifocus database across a network? In other words, can my assistant and I use it to coordinate our work?
Thanks again!

Posted by Steven Landau  | May 26, 2014 at 6:01PM | Reply

The new interface is nice, and the capabilities to develop advanced perspectives is nice, BUT-

I feel OF is now broken for me. I use it to manage multiple projects in my business, and Multiple businesses.

With most of the views only showing the last part of the project name, and no tree capability, I now have multiple projects with the same name. There is no way to distinguish them.

https://www.evernote.com/shard/s4/sh/783d5199-6158-455d-a4bf-b8fdc3041cb1/ad42d5532aa583625049076b8dcba31d

https://www.evernote.com/shard/s4/sh/783d5199-6158-455d-a4bf-b8fdc3041cb1/ad42d5532aa583625049076b8dcba31d

Posted by Michael Brown  | May 29, 2014 at 12:28AM | Reply

Great. Can you explain new “View”

Posted by Tal Prince  | June 4, 2014 at 11:34AM | Reply

Just checking in to see if you guys have a projected date for an update of the Omnifocus Premium Posts to match up with OF2 Pro?

Thanks!

Posted by Thanh Pham  | June 4, 2014 at 8:09PM

We will be rolling it out in phases. The first update is coming out in a couple days :)

Posted by Nan  | July 29, 2014 at 1:56PM | Reply

Great stuff!

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